RRF Eligible Uses of Funds and Record Keeping

This is to inform all Restaurant Revitalization Fund (RRF) Awardees on possible SBA’s review on the use of funds and importance on retaining all RRF related records for 3 years. 

Post Award Report Acceptance and Record  

If you completed RRF Post Award Report by December 31, 2021, you should have received Post Award Report Acceptance email from SBA with Confirmation ID. The SBA reserves the right to request supplemental documentation needed to validate the certification.  

The business must retain all records necessary to prove compliance with Restaurant Revitalization Fund Program Rules for 3 years. If documentation is requested, you will be notified via email through the inbox.  

Eligible Uses of Funds  

The SBA and IRS share financial information from the tax return and look for transactions such as big withdrawal from business account to personal account. 

The following expenses are eligible if incurred between February 15, 2020 and March 11, 2023:   

  • Business payroll costs, including sick leave and costs related to the continuation of group health care, life, disability, vision, or dental benefits during periods of paid sick, medical, or family leave, and group health care, life, disability, vision, or dental insurance premiums.  
  • Payments on any business mortgage obligation (both principal and interest; note: this does not include any prepayment of principal on a mortgage obligation). 
  • Business rent payments, including rent under a lease agreement (note: this does not include any prepayment of rent).  
  • Business debt service (both principal and interest; note: this does not include any prepayment of principal or interest). 
  • Business utility payments for the distribution of electricity, gas, water, telephone, or internet access, or any other utility that is used in the ordinary course of business for which service began before March 11, 2021. 
  • Business maintenance expenses including maintenance on walls, floors, deck surfaces, furniture, fixtures, and equipment.  
  • Construction of outdoor seating.  
  • Business supplies, including protective equipment and cleaning materials.  
  • Business food and beverage expenses, including raw materials for beer, wine, or spirits.  
  • Covered supplier costs, which is an expenditure made by the eligible entity to a supplier of goods for the supply of goods that are essential to the operations of the entity at the time at which the expenditure is made and is made pursuant to a contract, order, or purchase order in effect at any time before the receipt of Restaurant Revitalization funds; or with respect to perishable goods, a contract, order, or purchase order in effect before or at any time during the covered period. 
  • Business operating expenses, which is defined as business expenses incurred through normal business operations that are necessary and mandatory for the business (e.g. rent, equipment, supplies, inventory, accounting, training, legal, marketing, insurance, licenses, fees). Business operating expenses do not include expenses that occur outside of a company’s day-to-day activities.  

Note: Past-due expenses are eligible if they were incurred beginning on February 15, 2020 and ending on March 11, 2023.  

Business owners can make withdrawals for reimbursement on valid expenses spent from February 15, 2020 to present. 

If you have questions, be sure to reach out to us. Our entire team is here to support and guide you.